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CRM true-cost calculator
The advertised per-seat price assumes annual billing, the cheapest plan and no setup fees. Enter your team and see the number you will actually be invoiced.
| CRM | Plan | Billed users | Per month | Year 1 | 3 years | Notes |
|---|
Prices in USD before tax, as published by each vendor. Year 1 includes mandatory one-time fees. 3 years assumes today's prices; vendors can raise them at renewal. Not shown: add-ons, usage-based AI credits, extra contacts.
Why the calculator's number is higher than the ad
- Annual vs monthly billing. Most vendors advertise the annual price. Of the 74 plans in our data that publish both prices, 73 charge more for monthly billing: a median of 23% more per seat (range 4-111%).
- Seat minimums. Some plans are sold in seat buckets or with a minimum number of users. The calculator bills the minimum when your team is smaller.
- Mandatory onboarding. A few vendors require a paid onboarding package on higher plans. It is added to year 1.
- Feature gating. Automation, reporting or custom fields often start one plan above the cheapest. That is why the default view uses each vendor's core plan.
More on this in hard truths about CRM pricing.